Ensure that you act in accordance with the following accessibility measures:

  • Do not wear scented products while at the conference
  • Preparing for your presentation:
    • Bring the materials you need on a USB stick (jump drive/flash drive). Internet access may not be available in your presentation room
    • Bring a few print copies for audience members who would like to follow along
    • Offer large-print copies (17-point or larger) of your full presentation and handouts at your session (feel free to add a disclaimer: “Please do not distribute without the expressed permission of the author,” and include your name and contact information)
    • Be prepared to project your full presentation should captioning fail
  • There may be CART transcription and ASL interpretation at this event. You can facilitate accurate CART transcription and ASL interpretation if you:
    • Deliver your presentation at a comfortable pace
    • Avoid using jargon
    • Allow time for eye contact and the spelling of proper names and terminology
    • Provide captioning of films and video clips
  • If you will be incorporating PowerPoint slides into your presentation:
    • Announce to the room that you will be using PowerPoint and have printed copies of the slides for people with photosensitivity
    • Do not use animated transitions
    • Use a high contrast color scheme (example: white background, black font or the reverse)
    • Use a sans-serif font, such as Arial, and maintain a large font size
    • Provide minimal text on each slide (only a few points)
    • Incorporate audio description of all images, graphs, quotations, etc. on your slides
  • If you will be incorporating activities into your presentation:
    • Remember accessibility issues with any participant activities, such as responding to questions, arranging sticky notes, small group projects, etc.
    • Refrain from using interactive sites such as Kahoot! due to rapidly changing colours and transitions.
  • Delivering your presentation:
    • Use the microphone. Note that if you ask “Can everyone hear me OK?” some people might be uncomfortable saying that they cannot
    • During the question period, repeat the question into the microphone
    • Be visible and in good light so participants can see your face when you talk. Be careful not to face away from the audience when reading projected material
  • Accessibility Resources

Please note that all conference participants will be invited to identify ways that the conference organizers can help mitigate possible barriers to participation.

Note: Advice listed may change according to these suggestions.

Further information regarding venue accessibility to follow

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